Privacy statement

Effective Date: May 2024

At Residential Reports Pty Limited, we are committed to protecting the privacy and security of the data we collect. This Privacy Policy outlines how we collect, use, disclose, and protect the information related to buildings and building owners. By using our services, you agree to the collection and use of information in accordance with this policy.

Data Collection

Residential Reports collects various types of data related to buildings for the benefit of the building owner. This data may include, but is not limited to:

• Structural and architectural records
• Compliance records
• Defect and renovation records
• Maintenance planning records
• Lease agreements
• Sales & Property management records

Use of Data

The data collected by Residential Reports is primarily used for the benefit of the building owner or intended building owner or the tenant of the property. This includes:

• The preparation of presale reports
• Facilitating building management and maintenance
• Assessing compliance with local building codes and regulations
• Assisting with property transactions and legal requirements

Data Ownership and Access

Residential Reports owns the data collected. However, we are committed to protecting the rights and interests of the building owner. Therefore:

• The data will only be released to the building owner or the owner’s nominated representatives, such as sales agents, property managers, solicitors, or accountants.
• Residential Reports can provide information to government regulators as requested or as appropriate, to ensure compliance with legal and regulatory requirements.

Data Register and Leaseholder Access

Residential Reports maintains a register of building data that can be accessed only by the leaseholder of the dwelling or their nominated appointees. This register may include information pertinent to the leaseholder’s occupancy and any relevant building data they may need. The data may have been collected on behalf of them as owners, or it may have been collected on behalf of previous owners or regulators of the building.

Disclosure of Data

Residential Reports  may disclose building data under the following circumstances:

• To the building owner or the owner’s nominated representatives, such as sales agents, property managers, solicitors, or accountants.
• To government regulators upon request or as required by law
• To the current leaseholder of the dwelling, as applicable and necessary

Security

Residential Reports takes the security of your data seriously. We implement appropriate technical and organisational measures to protect the data against unauthorised access, disclosure, alteration, or destruction.

Changes to This Privacy Policy

Residential Reports  may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on our website. You are advised to review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy, please contact us at:

• Email: info@residentialreports.com.au
• Phone: 02 6288 0402
• Address: 35 Poynton Street Hughes ACT

By using Residential Report’s services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.